Fiscal Technician 3
- General Summary
Highline College is situated in a diverse community just 20 minutes south of Seattle where we serve a student population of over 70% students of color, representing over 35 nations and more than 100 languages. The college embraces equity, inclusion, and social justice, with core goals of Student Attainment, Diversity, Community Engagement, and Sustainability. Highline received a distinguished Award of Excellence from the American Association of Community Colleges in 2014, as well as the Higher Education Excellence in Diversity (HEED) award in 2013 and 2014. The college was also named one of the Chronicle of Higher Education's Best Colleges to Work For in 2010, 2013 and 2015.
This position reports to the Director of Auxiliary Services, and is responsible for processing daily bookstore cash deposits, as well as payable/receivable transactions for Auxiliary Services. Performs a variety of daily, weekly and monthly complex and varied fiscal administrative support functions in a computerized environment under general direction including reconciling and processing invoices, payments, requests for payments, etc. Hires, trains, and supervises student employees; ensures the accuracy and timely approval of student timesheets. Problem solves across all areas of responsibility. Provides friendly customer service and information to students, faculty, staff, parents, alumni and friends of the college.
This position is a classified full-time position and eligible for overtime. Hours of work may include evening and/or weekend hours.
SALARY INFORMATION: The above salary range reflects the starting step (Step A) and ending step (Step L) salary for this classified position. As a new employed classified employee, based on annual increments, it will take 5 years to reach Step L on the salary schedule. This does not reflect any contractual changes, legislative mandated salary increases or Cost of Living Increases (COLA's) that may be approved in the future.
- Essential Tasks
Under the direction of the Director of Auxiliary Services, this position will:
- Prepare daily cash reconciliation and deposit; balance cash, checks, credit/debit receipts and AR transactions to point-of-sale system, and send reports to business office electronically;
- Serve as custodian of cash vault; perform weekly safe counts (with another bookstore employee) and report results; manage tills and prepare change orders;
- Prepare and process vendor invoices and credit memos using state FMS system; maintain credit memo file to ensure all credits are taken in a timely manner;
- Reconcile vendor statements; research and resolve discrepancies; maintain paperwork files according to retention guidelines;
- Oversee all student voucher accounts: enter accounts into bookstore system in accurate and timely manner; review daily reports to ensure all purchases are authorized; resolve discrepancies and corrects errors;
- Prepare and distribute monthly and quarterly reports;
- Oversee all departmental accounts and MSRs. Maintain documentation and distribute account cards. Prepare and distribute monthly reports;
- Hire, train, and supervise student cashiers; write and distribute weekly student cashier schedule according to business needs; review and approve student cashier timesheets; monitor performance and recommend staffing changes;
- Ensure cashiers adhere to proper cash handling procedures; assist student cashiers in reconciliation of their tills; investigate overages/shortages;
- Prepare and process payments, invoices, and credits using state FMS system
- Provides customer service at bookstore information desk;
- Provides bookstore sales floor/cashier supervision and support as necessary.
- Proficiently use Microsoft Office Suite;
- Establish and maintain effective working relationships at all organizational levels;
- Handle difficult or sensitive situations using sound independent judgment within legal guidelines;
- Effectively Communicate (orally and written);
- Manage time, multitask and coordinate work activities/outcomes with multiple partners;
- Work under pressure with frequent in-person interactions and numerous interruptions;
- Work independently and as part of a team;
- Work collaboratively in a diverse;
- Provide excellent customer service.
- Policies and Procedures
- FMS system
- High school diploma or GED certificate; AND
- Fifteen (15) quarter hours or ten (10) semester hours of college-level accounting or bookkeeping; AND
- Two (2) years of full-time experience as a Fiscal Technician or equivalent, including experience using accounting-related software; OR
- Equivalent education or experience.
- Associate Degree
- Supplemental Information
Your online application must include the following attachments in order to be considered complete:
• Current Resume.
• Letter of Interest (Cover Letter) describing how your skills and abilities relate to this position.
• Diversity Response Statement (found under the Supplemental Questions tab).
CONDITIONS OF EMPLOYMENT:
•Must submit to and complete a National Criminal Background Check.
•This position is covered under the the Washington Public Employees Association (WPEA) bargaining agreement.
APPLICATIONS MAY BE FILED ONLINE AT:
Please be aware that the College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process.