Executive Director of Operations

Federal Way Public School District No. 210
Job Description

PLEASE READ: Your application MUST be complete before you can be considered. For this position, a complete application includes:

  • Complete and submitted online application (you must finish the application and click ‘Submit’ for it to show up as a submitted application)
  • Cover letter
  • Resume
  • Two letters of recommendation
  • Two SUBMITTED confidential reference forms – it is your responsibility to track whether or not the forms have been returned, which you can do from your applicant dashboard, and follow up with your references to make sure the forms are submitted. These should be from current or former supervisors.

This position is open until filled; first consideration will be given to COMPLETE applications submitted by 1/16/17.

Should you have any questions about any of these requirements, please contact Liz McFarland at
lmcfarla@fwps.org or 253-945-2021.

POSITION SUMMARY:  The Executive Director of Operations provides leadership, long-range planning, and administers day-to-day operations for the Facilities (Maintenance, Operation, Grounds, Resource Conservation, Distribution Center) and Transportation Departments to ensure effective learning environments in support of learning by all Federal Way Public Schools scholars. This position is also responsible for all regulatory and compliance issues, as well as new construction in the District.  The position will provide leadership and oversight to ensure that the District’s Departments of Facilities and Transportation are leveraged effectively to enact the goals within the strategic plan and to complement the core instruction delivered by schools.

ESSENTIAL DUTIES AND RESPONSIBILITIES: This list is meant to be representative, not exhaustive, and incumbents are expected to perform all duties as assigned or directed. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, consistent with applicable law.
  • Establish the programs and provide leadership for Maintenance, Custodial and Grounds, Resource Conservation and Distribution Center.  Ensure organizational structure provides for appropriate direction setting, accountability, performance feedback and evaluation.
  • Establish priorities and conduct planning for major maintenance projects, preventative maintenance and resource conservation.  Ensure that the required Asset Preservation Program is completed annually.
  • Establish and monitor budgets for Maintenance, Custodial and Grounds, Resource Conservation and Distribution Center.
  • Hire, train, supervise, and evaluate Maintenance, Custodial, Grounds, Resource Conservation, Distribution Center, and Office personnel.
  • Ensure compliance with all aspects of the collective bargaining agreement (CBA) between the District and the organized members of a union in Maintenance, Custodial and Grounds, Resource Conservation and Distribution Center.
  • Establish and maintain excellent collaborative relationships with all unions and their representatives for the employees working in Maintenance, Custodial and Grounds, Resource Conservation and Distribution Center.
  • Serve as liaison between the School District and other governmental agencies in insuring district compliance with all facilities codes and regulations, including safety and inspections, regarding the physical environment.
  • Provide general supervision of the ongoing maintenance and custodial care of all District facilities.
  • Provide general supervision of the District’s energy management and resource conservation programs.
  • Establish and administer the emergency response plan for facilities due to inclement weather or other emergency affecting schools and facility use.
  • Represents the School District in community facility planning efforts as assigned.
  • Serve as liaison between the School District and architect on all maintenance-related construction projects.
  • Plan and authorize major maintenance improvement projects.
  • Provide oversight for all payment requests pertaining to Maintenance, Custodial, Grounds and Warehouse expenditures.
  • Ensure compliance with all federal, state and local regulations and laws pertaining to Maintenance and other related areas and maintain all necessary documentation.
  • Ensure all inspections of school buildings and related facilities on a regular basis for needed repairs and maintenance; establish and recommend priorities on repair projects; assign and inspect work; prepare reports on estimated costs, work and materials for project completion.
  • Plan for, approve, and coordinate the installation or relocation of portable classrooms.
  • Maintain an efficient system for managing emergency repairs.
  • Participate in the planning and review of all new facilities.
  • Serve as the District’s representative for labor negotiations.
  • Serve as the coordinator of the District’s facilities services safety program.
  • Coordinate compliance with Right-To-Know, worker compensation accident investigation, and other federal and state agency requirements.
  • Coordinate compliance with AHERA requirements.
  • Plan for and coordinate compliance with the ADA requirements.
  • Perform duties of SEPA "Responsible Official."
  • Serve as the District’s Asbestos AHERA Designated person.
  • Coordinate the development and operations of the preventive maintenance program, using current facilities management software.
  • Evaluate all personnel under his/her supervision at least annually and assist subordinate supervisory personnel with the development of their specific objectives.
  • Develop objectives annually in compliance with the District’s Strategic Plan.
  • Work collaboratively with other divisions within the ESC to create streamlined service to school administrators.
  • Attend and/or participate in required District, Board, and committee meetings, and other activities as specified by assigned supervisor.
  • Participate in collaborative relationships with other members of the Superintendent’s Leadership Team in service of the District’s Strategic Plan.
Education and Experience
Bachelor’s Degree in facilities, project, or construction management, business administration, or related field
Five years of progressive management-level experience in a large organization with multiple units and/or
Fifteen (15) years management-level experience with increased supervisory experience in a large organization with multiple units.
Master’s degree in a related field
Management-level experience in a public organization or K-12 environment overseeing personnel, maintenance, operations, grounds, and custodial employees in a school environment
Proven successful leadership in small and large organizations
Experience in conducting investigations and employee discipline
Experience in successful labor relations and negotiations
Experience in successfully managing unionized work forces
Experience in managing major construction projects
Criminal background clearance
Valid Washington State driver’s license and proof of insurance
Ability to respond to emergency calls at any time
Facility design, utilization, and construction
Construction procedures and planning
Facility maintenance procedures
Building Trades, Uniform Building Codes, domestic water operation, fire protection systems, and oil/gas boiler operations
Budget management
The needs and concerns of school administrators and staff
School board policies and procedures
Communicate effectively verbally and in writing
Train and provide work direction to classified clerical staff
Operate a microcomputer and related software
Establish and maintain effective working relationships with a diverse community
Work collaboratively with school and central office administrators, parents, and community members
Demonstrate understanding of and experience with cultural competence
Remain flexible to changes in assignments or situations
Plan, organize, prioritize, implement, and evaluate projects
Delegate and make decisions
Negotiate contract requirements
Resolve conflict
Maintain and control budgets
Comply with school board policies and follow administrative procedures
Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District.
Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools’ commitment to “Each Scholar: A Voice. A Dream. A Bright Future.” 
Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.
PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee will constantly stand and walk, bend neck and back, and use hands for repetitive grasping and pushing/pulling.  The employee is frequently required to squat, kneel, use hands for fine manipulation, knee stand and push/pull.  The employee will occasionally be required to sit, climb stairs/ladder, lift and reach overhead, crawl, and lift/carry.  The employee must constantly lift/carry up to 5 pounds and must frequently lift /carry up to 15 pounds.  The employee will occasionally lift/carry a maximum of 35 lbs.  The employee is occasionally required to push/pull a maximum weight of 100 pounds.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate.  The employee regularly deals with angry and upset students, parents, and community members.  The employee must adjust to frequent interruptions in their work schedule.  Evening and weekend work may be required. The employee may be required to travel (by car and/or plane) to a variety of locations.
This position is 12 months per year.
Position reports to and is evaluated by the Chief Finance and Operations Officer
This position is not represented.
Leadership Team level: $144,407
Update 08/2016
Revised 12/2016
The preceding list is not exhaustive and may be supplemented as necessary.  The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required, but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed. 
All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability or veteran status.
Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.

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